June 13, 2020

Remote Events

Tools

Advice From Others

Things to Announce at the Beginning

  • Ideally, have your video on, but audio on mute unless you’re speaking (If the group is small enough, sometimes it’s nicer to leave your audio on so people can hear each other’s laughter etc)
  • Don’t worry if you get distracted it happens to use all
  • Clarify whether you’ll be using text-based chat and if so which one (Slack, Zoom chat, etc)
  • Specify whether it’s being recorded (and ensure no one is recording without permission)

Best Practices

  • Have at least two people running the meeting (with host/co-host permissions). One should do the verbal moderation, and the other should keep an eye on the chat, stack of raised hands, technical problems etc.
  • Lots of light ideally in front of your face (lighting from behind creates dark silhouettes)

Benefits of Virtual Convenings

  • Everyone can see everyone’s faces at the same time (whereas looking round a room you can only see a few people at a time usually)
  • Easier for people with disabilities or caretaking responsibilties to join
  • Less carbon
  • Cheaper
  • Ability to share online resources quickly
  • Ability to mute people and have more control who is taking up space
  • Easy tracking of who wants to speak if you use Zoom tools
  • No risk of forgetting names

Difficulties of Remote Meetings

  • If everyone is on mute to avoid background noise, you lose natural reactions like laughter, surprise, etc YouTube-style real-time reactions could help? - Zoom now has 👍and 👏real-time reactions
  • Not everyone uses gallery view, and Zoom configures gallery view differently for everyone, so you never know when your video is visible, so you can’t tell who can see your body language and whether people are reacting to you.
  • Zoom should have a way to pin a slide or some other broadcast message so people joining can see some orientation info

Notes